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Supported
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BESS
ENERGY MANAGEMENT IMPLEMENTATION MODEL (BESS-EMIM)
One of the
objectives of the
The energy
management implementation model is designed to cover different aspects of
implementing energy management and fulfilling the requirements that might occur
as a regulative framework for energy management. The model covers most of the ISO
14001 oriented energy management requirements like the
Based on
preliminary work on energy management systems and standards, the following
A.
START (applicable when
implementing PDCA activities systematically for the first time)
B.
PLAN
C.
DO
D.
CHECK
E.
ACT
The structure of
the model follows the Plan-Do-Check-Act (PDCA) principle (see Figure 1)..
Each action is
described as set of Activities, gathering experience from other energy
management systems, relevant literature and experience from consultancy
services for implementation of energy management. In the Tabel 1 a content of
each activity is presented and short description of the activity is given. It
needs to be understood that the model was designed to serve the purpose of fulfilling
the requirements of energy management implementation, but not in a sequential
way – as the description of the model goes from left to the right, it does not
mean that implementation of the model in timescale would be the same. Several
activities are running in parallel and some revisions of the steps can be made
along the way. The model itself is considered the same as the PDCA Cycle -
after implementation phase - the understand phase will follow again.
In the BESS project a separate sequential step by step
plan has been defined which will be used by participating (pilot) companies.
During the implementation they will be facilitated by a web based e-learning
system and national pilot co-ordination groups.
The framework of
energy management implementation model itself can be used for all companies no
matter of size. But the guidance and tools will be adapted to the needs of
SMEs, where lack of people and experience in energy field can be observed. The
purpose of the model is to facilitate the SMEs to use practical information on
implementation of energy management, select and adjust the proposed steps and
define their own priorities and timeframe for implementation.
IMPLEMENTING THE MODEL
START
Though the “start
module” is not part of the actual EMIM
activities within the PDCA cycle a company starting to implement the energy
management PDCA cycle has to start with preliminary (one time) activities in
order to recognize the need for implementation of energy management into
company’s structure and culture.
This phase is called “Make a BUSINESS CASE”, where
companies based on few indicators (energy intensity for last few years, energy
costs trends…) evaluate their performance and by recognizing other influences
or needs (e.g. IPPC application, introduction of environmental/energy
management standard) decide to implement energy management. A sample business
case will be presented in the
In the next step companies will perform a SELF ASSESSMENT
to find out their existing level of energy management. For this purpose a short
series of questions will be developed based on Dutch approach for quick
self-assessment.
Based on the
results of the evaluation the company will decide on the level of introducing
energy management and commit to its implementation. Here also a decision is
made of whether to use the standard or the light version of EMIM, the latter
being for SMEs with little or no experience with energy management.
The model will
also give basic DEFINITION of terms on energy management and the
With this information an ENERY MANAGEMENT IMPLEMENTATION
PROJECT PLAN can be INITIATED to be gradually elaborated as a separate project
during the steps taken to implement the energy management system in the
company. The outline of such a company energy management implementation project
plan includes following topics:
-
The objective of the implementation project e.g. the desired
quality level of the system.
-
The activities required in order to achieve the objective.
-
The project organization within the company including the
personnel needed.
-
The necessary budget.
-
The manner in which the quality and planning will be
monitored.
When the company elaborates the energy management
implementation plan it is advisable to make use of all other tools available
and of consultancy by an energy agency and/or a specialized consultant if
needed. Within the BESS project guidance and tools are provided by the National
Pilot Coordination Group and the web based BESS E-learning system.
PLAN
The most important part of the energy implementation
model is the preparation of an ACTION PLAN, where companies (with or without
help of consultants) prepare an energy conservation measure list, listing them
according to implementation costs into: no costs, low costs, high costs
actions. The actions be described in a simple way clear goal, saving target and
definition of roles and responsibilities for its execution. A sample of action
plan will be provided in guidelines.
The ROLES AND
RESPONSIBILITIES part outlines the need for definition of people in the company
structure, define resources for planned activities and detail the time frame
for execution of the action plan. This part also describes the need to plan
awareness raising/education activities and use of learning tools.
In addition to these descriptions, TOOLS will be made
available to the companies, giving them simple software tools for Energy Bookkeeping
– input tables for data on energy use and costs, divided by energy sources
(electricity, gas, fuel oil…) and largest energy users. In addition the Measure
list – horizontal and sectoral – will be provided. The horizontal measure list
will be attached for general purposes (e.g. electric motors, heating…), while
sectoral lists will be developed for
DO
The do phase defines the POLICY and provides basic
starting point for energy management and energy saving activities in the
company.
The model
describes also appointment of an ENERGY TEAM, the key personnel for energy
saving activities execution. The appointment of the personnel can be made at
the beginning of the implementing process in order to better facilitate first
steps (e.g. energy auditing or energy bookkeeping).
This phase follows the proposed outline from the Action plan, and includes
preparation of ENERGY SAVING REGISTER, where energy conservation measure list
transforms into monitoring of energy saving activities implementation, with
reference to timeframe, resources and results. A sample of energy saving
register will be provided.
In the
implementation phase awareness campaign and educational activities can be
planned and executed. Awareness can be targeted:
·
internally
to company personnel using different means (some examples will be provided) –
it is expected that internal awareness
campaign will have potential impact to energy savings
·
externally,
where promotional benefits can be expected
The use of BESS
E-learning will have to show its usefulness to the educational and awareness
raising activities.
Apart from
implementing energy saving activities also operation and maintenance in company
has to be tackled. The internal organization in company has large influence to
energy consumption through:
·
Equipment
operation of personnel – proper procedures has to be developed
·
Green
procurement – energy efficiency to be taken into account when purchasing
equipment
·
Good
housekeeping – procedures to avoid unnecessary losses
·
Etc.
CHECK
In this phase it is important to check how well the
implementation of energy management was done with relation to requirements and
targets. A SELF EVALUATION CHECKLIST will be prepared.
The BENCHMARKING
is one of key tools for comparison of company or end-users performance against
others. For this purpose
Another tool for
more sophisticated evaluation of energy performances is MONITORING AND
TARGETING methodology, giving the insight information to control and self
monitoring the performance and targeting corrective actions in order to achieve
better energy efficiency.
ACT
The review
component of the model is only used for corrective measures, based on REVISION
of the procedures and need for IMPROVEMENTS of the approach and execution of
the energy saving activities.