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Supported
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BESS
ENERGY MANAGEMENT IMPLEMENTATION MODEL (BESS-EMIM)
One of the
objectives of the
The energy
management implementation model is designed to cover different aspects of
implementing energy management and fulfilling the requirements that might occur
as a regulative framework for energy management. The model covers most of the ISO
14001 oriented energy management requirements like the
Based on
preliminary work on energy management systems and standards, the following
- START (applicable when implementing
PDCA activities systematically for the first time)
-
UNDERSTAND
Figure 1: Deming Cycle of Continuous Improvements
- PLAN
- COMMIT
- IMPLEMENT
- EVALUATE
- REVIEW
The structure of
the model follows the Plan-Do-Check-Act (PDCA) principle (see Figure 1),
dividing them into actions (Start, Understand, Plan, Commit, Implement,
Evaluate and Review).
Each action is
described as set of Activities, gathering experience from other energy
management systems, relevant literature and experience from consultancy
services for implementation of energy management. In the Table 1 a content of each activity is presented and short
description of the activity is given. It needs to be understood that the model
was designed to serve the purpose of fulfilling the requirements of energy
management implementation, but not in a sequential way – as the description of
the model goes from left to the right, it does not mean that implementation of
the model in timescale would be the same. Several activities are running in
parallel and some revisions of the steps can be made along the way. The model
itself is considered the same as the PDCA Cycle - after implementation phase -
the understand phase will follow again.
In the BESS project a separate sequential step by step plan has been
defined which will be used by participating (pilot) companies. During the implementation
they will be facilitated by a web based e-learning system and national pilot
co-ordination groups.
The framework of
energy management implementation model itself can be used for all companies no
matter of size. But the guidance and tools will be adapted to the needs of
SMEs, where lack of people and experience in energy field can be observed. The
purpose of the model is to facilitate the SMEs to use practical information on
implementation of energy management, select and adjust the proposed steps and
define their own priorities and timeframe for implementation.
IMPLEMENTING THE MODEL
START
Though the �start
module� is not part of the actual EMIM
activities within the PDCA cycle a company starting to implement the energy
management PDCA cycle has to start with preliminary (one time) activities in
order to recognize the need for implementation of energy management into
company’s structure and culture.
This phase is called �Make a BUSINESS CASE�, where companies based on few
indicators (energy intensity for last few years, energy costs trends…) evaluate
their performance and by recognizing other influences or needs (e.g. IPPC
application, introduction of environmental/energy management standard) decide
to implement energy management. A sample business case will be presented in the
In the next step companies will perform a PRE-SELF ASSESSMENT to find out
their existing level of energy management. For this purpose a short series of
questions will be developed based on Dutch approach for quick self-assessment.
Based on the
results of the evaluation the company will decide on the level of introducing
energy management and commit to its implementation.
The model will
also give basic DEFINITION of terms on energy management and the
With this information an ENERY MANAGEMENT IMPLEMENTATION
PROJECT PLAN can be INITIATED to be gradually elaborated as a separate project
during the steps taken to implement the energy management system in the
company. The outline of such a company energy management implementation project
plan includes following topics:
-
The objective of the implementation project e.g. the desired
quality level of the system.
-
The activities required in order to achieve the objective.
-
The project organization within the company including the
personnel needed.
-
The necessary budget.
-
The manner in which the quality and planning will be
monitored.
When the company elaborates the energy management implementation
plan it is advisable to make use of all other tools available and of
consultancy by an energy agency and/or a specialized consultant if needed.
Within the BESS project guidance and tools are provided by the National Pilot
Coordination Group and the web based BESS E-learning system.
UNDERSTAND
The understand
part of the model gives the company basic and advanced knowledge of their
energy data and energy performance. Three ENERGY AUDITING methodologies (walk
through audit, simple audit and extensive audit) will be described in order to
allow companies to perform at least parts of the auditing process by
themselves. The auditing phase can last from some days to few months, depends
on the level (and resources) of auditing. The result of energy auditing is a
list of potential energy saving measures.
In addition to the descriptions of the auditing procedures also TOOLS will
be made available to the companies, giving them simple software tools for Energy
Bookkeeping – input tables for data on energy use and costs, divided by energy
sources (electricity, gas, fuel oil…) and largest energy users. In addition the
Measure list – horizontal and sectoral – will be provided. The horizontal
measure list will be attached for general purposes (e.g. electric motors,
heating…), while sectoral lists will be developed for
In the scope of
understanding also the framework of national and international LEGISLATION
& REGULATION has to be checked and potential use of different instruments
(voluntary approaches as GreenLight, MotorChallenge etc.) have to be described.
PLAN
The most important part of energy implementation model is preparation of an
ACTION PLAN, where companies (with or without help of consultants) prepare an
energy conservation measure list, listing them according to implementation
costs into: no costs, low costs, high costs actions. The actions be described
in a simple way clear goal, saving target and definition of roles and
responsibilities for its execution. A sample of action plan will be provided in
guidelines.
The ROLES AND
RESPONSIBILITIES part outlines the need for definition of people in the company
structure, define resources for planned activities and detail the time frame
for execution of the action plan. This part also describes the need to plan
awareness raising/education activities and use of learning tools.
COMMIT(MENT)
The commit(ment) phase
defines the POLICY and provides basic starting point for energy management and
energy saving activities in the company. The Commit phase can start at the
beginning of the implementation process, but the policy itself can only be
finalized when company has certain knowledge on energy matters.
The model describes
also appointment of ENERGY COORDINATOR (�coordinator� rather than �energy
manager�) and ENERGY TEAM, the key personnel for energy saving activities
execution. The appointment of the personnel can be made at the beginning of the
implementing process in order to better facilitate first steps (energy
auditing).
IMPLEMENT
The implementation phase follows the proposed outline from the Action
plan, and includes preparation of ENERGY SAVING REGISTER, where energy
conservation measure list transforms into monitoring of energy saving
activities implementation, with reference to timeframe, resources and results. A
sample of energy saving register will be provided.
In the
implementation phase awareness campaign and educational activities can be
planned and executed. Awareness can be targeted:
Β·
internally
to company personnel using different means (some examples will be provided) –
it is expected that internal awareness Β campaign
will have potential impact to energy savings
Β·
externally,
where promotional benefits can be expected
The use of BESS
E-learning will have to show its usefulness to the educational and awareness
raising activities.
Apart from
implementing energy saving activities also operation and maintenance in company
has to be tackled. The internal organization in company has large influence to
energy consumption through:
Β·
Equipment
operation of personnel – proper procedures has to be developed
Β·
Green
procurement – energy efficiency to be taken into account when purchasing
equipment
Β·
Good
housekeeping – procedures to avoid unnecessary losses
Β·
Etc.
EVALUATE
The role of
evaluation phase is to check how well the implementation of energy management
was done with relation to requirements and targets. A SELF EVALUATION CHECKLIST
will be prepared.
The major part of
evaluation will be the definition of INDICATORS for monitoring the performance
of the company (first evaluation) and the performance (results) of implemented
energy saving activities. The indicators will be defined in company level for
evaluation of company performance, but also on end-users level (e.g.
compressor) in order to allow more detailed comparison. The role of indicators
is to allow company to monitor progress and compare indicators over time.
The BENCHMARKING
is one of key tools for comparison of company or end-users performance against
others. For this purpose
Another tool for
more sophisticated evaluation of energy performances is MONITORING AND
TARGETING methodology, giving the insight information to control and self
monitoring the performance and targeting corrective actions in order to achieve
better energy efficiency.
REVIEW
The review component of the model is only used for
corrective measures, based on REVISION of the procedures and need for
IMPROVEMENTS of the approach and execution of the energy saving activities.